No organization can function in this digital age without IT devices and functions. These functions, as well as devices, make up for a huge percentage of expenses out of their monthly budgets. There are many reasons for this high level of expense.
Some of these reasons include lack of check and scrutiny on usage and authorization of access for printing devices and lack of interest of business owners towards these expenses. But now, IT solution providers make it easy for companies by offering full-service maintenance agreements (FSMA) for their IT regimes.
This article aims to shed light on reasons for companies to prefer FSMA for their IT needs.
Three reasons businesses should prefer FSMA for IT equipment
In this heavily tech-reliant world of today, you cannot expect your workplaces to thrive without streamlined workflow processes. To have ease of dealing with office equipment, businesses are beginning to enter agreements with companies like Xerox printers to ease their difficulty.
The agreement involves the provision of devices, repairs and maintenance, upgrades, and on-site coverage. If you haven’t entered such an agreement as yet, you may want to consider it now for the following reasons:
1. Deliver peak performance
In organizations, costs related to IT equipment and devices sum up to a huge total. Many companies do not conduct print audits to assess the unsustainable practice. If you estimate the printing budget alone, you will be compelled to shift to sustainable printing and IT practices in your organization. The agreements like FSMA help you get a step closer to that.
Once you enter the FSMA agreement, you will be able to rid your IT team of the worries related to devices and equipment of daily use. You will have a definite budget pertaining to the usage of IT equipment.
2. Cost-effective adjustments and maintenance
Apart from streamlining the workflow and improving performance in the workplace premises, the FSMA agreement helps your organization in many other ways. Since you hand over all the responsibility of device and equipment provision, repair, maintenance, and upgrades, you will have a defined budget.
Your organization won’t need to pay an extra dime for repairs of the device or purchasing new ones for that matter. Your human resource needs for IT and equipment handling will also reduce. With fewer people to pay salaries and less amount of work burden for administration and IT teams, you will achieve a workplace with a better productivity level and reduced budget. Thus, FSMA can prove to be a cost-effective agreement for your company.
3. Upgrade printing equipment
With the help of FSMA you will be able to see improvement in performances at the workplace, and the business process will get more streamline and cost-effective. Moreover, FSMA also offers upgrades of office equipment, supplies, and consumables. Since electrical devices lose their efficiency after some time, in ordinary circumstances, you have to purchase new ones every two to three years.
With FSMA, you will be able to acquire high-quality Xerox printers to use in the organization, without having to purchase and own them. These will help reduce the frequent need of repairs as well, and ease the working needs of employees. These agreements can be extended and are highly favorable for business with IT-intensive workplaces.
Have you sought an agreement for office equipment and devices?
Office equipment is a big hassle to manage. They not only take up a lot of time and energy of administration and IT department in an organization but also put a huge burden on the budget. Operational and overhead costs are already too overwhelming, and if IT equipment like printers and related consumables are not run through audits, the costs may surpass the revenues.
If you want the office equipment and IT costs to reduce, the first thing is to control access and ensure only authorized access to equipment. More importantly, you must indulge in sustainable practices to significantly reduce the wastage of physical resources like paper and ink. You must also curb the electricity usage associated with the appliances. All of this can sum up to form an overwhelming burden of responsibility on the shoulders of your administration and IT department.
You can instead opt for a Full service maintenance agreement with a reputable IT solution provider around you. The company will do the rest for you. It will help optimize your printing practices. The representatives will take care of the repairs and maintenance of devices. You will also get rid of worries related to device upgrades required every few years. The agreement will thus help reduce the expenses and human effort significantly.
If you haven’t entered such an agreement for your company as yet, now might be a good time.